Membership

ARTICLE 3: MEMBERSHIP OF THE SOCIETY

Membership shall be conferred on persons with interest in the aims and objectives of the Society. The following categories of members shall be recognized:

  1. Associate Membership: Thisis the membership status at first registration (non-student members). It shall be awarded to those who have met the obligations established by the Council which shall include the payment of statutory levies/fees and attendance to at least, one annual conference of the Society. Associate members shall be entitled to all the privileges of membership which shall include receiving notices of meetings, publications of the Society; Associate Member certificate and shall be eligible to vote at meetings of the Society.
  2. Student Membership: Student Members share all obligations, rights and privileges of Associate Members but pay lower dues/levies.
  • Regular Membership:Regular Membership shall be awarded to Associate and Student members who have met the obligations established by the Council which shall include the payment of membership and annual dues, statutory levies/fees and attendance to at least, two consecutive annual conferences and general business meetings (AGBM) of the Society. Regular members shall be entitled to all the privileges of membership which shall include receiving notices of meetings; publications of the Society, Regular Member certificate and shall be eligible to vote at meetings of the Society.
  1. Corporate Membership: Membership can be extendedto institutions and other corporate entities as approved by the Council. They shall be entitled to all the publications of the Society and shall pay theappropriate fees/levies approved by the Council.
  2. Life Membership: Life Members shall be recognized as such by the payment of a fee as approved by the Council. Life members shall be entitled to all the privileges of membership which shall include receiving notices of meetings and the publications of the Society and shall be eligible to vote at meetings of the Society.
  3. Honorary membership shall be awarded to persons who by virtue of their endeavours, have promoted the course of Animal and Environmental Biology within and outsideNigeria. Prospective Honorary members shall be recommended by the President and approved by the GoverningCouncil.

 

ARTICLE 4: THE SOCIETY GOVERNING COUNCIL

There shall be a Governing Council for the Society, hereinafter referred to as The Governing Council. The Governing Council shall:

  1. Be the governing body of the Society.
  2. Be responsible for matters of policy and procedure.
  • Meet at the discretion of the President and prior to theAnnual General Business Meeting.
  1. Receive and deliberate on reports from the committees of the Society.
  2. Receive and deliberate on the annual budget prepared by the Finance Committee.

Officers of the Governing Council

The Governing Council of the Society shall consist of:

  1. i) President
  2. ii) Vice-President

iii) Secretary

  1. iv) Assistant Secretary
  2. v) Treasurer
  3. vi) Financial Secretary
  4. v) Publicity Secretary
  5. vi) Internal Auditor

vii) Zonal Coordinators

viii) Editor-in-Chief

  1. xi) The Immediate Past President

Duties of Governing Council officials

  1. The President

 

  • Shall preside at meetings of the Council and of the Society.
  • Shall convene all meetings through the Secretary or the Assistant Secretary.
  • Shall be the spokesperson of the Association in internal and external matters of policy
  • Shall preside over the meeting of the NEC and the AGBM of the National Conference
  • Shall, with the approval of the Council, appoint ad hoc committees which shall report to the Council.
  • Shall refer contentious issues to the Board of Trustees for deliberations and for resolution.
  • Shall serve as the Secretary to the Board of Trustees.
  • He shall coordinate the activities of the other membersof the NEC of the Society.
  • In all meetings, the President shall have an originalvote but where there is a tie, a casting vote as well.
  • He shall be the Chief Accounting Officer of the Society.
  • Shall be one of the signatories to the Association’s accounts
  • He shall do all things possible to move the Society forward.

 

  1. Vice President

(a)     Shall carry out such duties as shall from time to time be assigned to him

by thePresident

(b) Shall act as the President whenever the latter is absent.

 

  1. General Secretary

(a)   Shall receive and respond to all correspondences at the direction of the President.

(b)  Shall take minutes at all meetings

(c)   Shall summon all the meetings of the Association as directed by the

President

(d). Keep records of meetings and present minutes at all the council and general

meetings.

(e). Have the charge and custody of the Society’s constitution, membership

register, record of minutes and other archives.

(f). Prepares the meeting agenda and other schedules in consultation with the

 

President

 

  1. Assistant Secretary

(a)  Shall assist the Genera! Secretary

(b)  Shall deputize for the Secretary in his absence.

  1. The Treasurer

 

The Treasurer shall:

 

  • Receive payments to the Society
  • Remit all such monies to the bank account of the Society
  • Keep proper accounts of all such receipts and payments
  • Make payments only as approved by the President or Society Executive Council in sitting.
  • Keep an inventory of the Society’s properties.
  • Shall keep an impress as approved by the General Assembly from time to time.
  • Shall assist the Financial Secretary in compiling the annual financial report.
  • Shall be one of the signatories to the Association’s accounts

 

  1. 6. Financial Secretary

 

  • Shall collect dues and other monies due to the Union and deliver same to theTreasurer within 24 hours and issue receipts where necessary for all monies collected
  • Shall keep an up-to-date accounts book and liaise with Treasurer on all financial matters.
  • Shall prepare vouchers for Bank withdrawal or expenditure.
  • Shall prepare a written annual financial report for presentation to the Council

CAL SOCIETY OF NIGERIA (PSN) 12

  • The Publicity Secretary

The Publicity Secretary shall:

  1. Be the Protocol Officer of the Society.
  2. Publicize the Society through varying means such as electronic and print media, Society newsletter, etc.

 

  • Internal Auditors

The Internal Auditors shall:

(a)  Be appointed by the General Assembly as at and when necessary.

(b)  Audit the accounts of the union annually and report to the Council.

 

  1. Zonal Coordinators

The Zonal Coordinators shall:

(a). Coordinate the activities of the Chapter members of their various zones.

(b). Render written account of Society activities in their Zones during meetings of Council and AGBM

 

  1. Editor-in-Chief

The Editor-in-Chief shall:

  1. Be responsible for the publication of the Journal of Animal and Environmental Biology.
  2. Ensure that policies related to authorship, conflict of interest, ethical conduct of research, and academic misconduct, etc are strictly observed. The SAEB recognizes and respects the editorial freedom of the EIC, based on both authority and autonomy.
  • The other duties of EIC are to be clearly spelt out in the Editorial digest.

 

  1. Immediate Past President

The Immediate Past President  (IPP) of the Society shall be recognized as an Ex-officio member of the Governing Council.

 

 

Procedure for election into the Governing Council

 

  • Registered, financially up-to-date members shall be eligible to vote or be voted for in the Society’s election.
  • Prospective candidates shall be nominated using the format prescribed by Council.
  • A candidate shall be duly nominated and seconded by financial members who must have obtained the consent of the nominee who must also be a financial member.
  • Notwithstanding the provisions stated in (b) and (c) above, Council maynominate candidates for elections on the eve of the election.

(v) All elections shall take place at the Annual General Business Meeting

(AGM)and voting shall be by secret ballot.

(vi). Lifespan of elected officers shall be for a period of 3 years and shall be

eligible for re-election for another further term (3 years).

vii). A sitting-President may recommend a maximum of two non-council members for co-option into the executive council for a single year tenure, renewable once, during the tenure of the co-opting executive council.

 

ARTICLE 5: BOARD OF TRUSTEES

  1. There shall be a Board of Trustees for theSociety for Animal and Environmental Biology, for the purpose of the Companies and Allied Matters DecreeNo. 1 of 1990, part C.
  2. Such Trustees (hereinafter referred to as The Trustees) shall be five or more persons and shall be known as “THE REGISTERED BOARD OF TRUSTEES(BOT) of Society for Animal and Environmental Biology.
  3. The functions of the Board of Trustees shall be to:
  4. define the policy direction of the Society;
  5. protect the Constitution of the Society and

iii. undertake other functions from the Governing Council.

  1. The tenure of office of a Trusteeshall befive (5)years.
  2. The BOT shall have a Chairman and any current President of the Society shall serve as its secretary.

f. A Trustee can be removed from office on the recommendation of the Governing Council and 2/3 majority of members present and voting at a General Meeting of the Society.